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English Language Learning (ELL) Programmer/Facilitator - Brenda Brochu

Citizenship Programmer/Facilitator/ELL Support -

Donna Dahm

Program Coordinator/Literacy & Foundational Learning (LFL) Facilitator - Currently Vacant - See job posting below!


Qualified candidates can apply by submitting a cover letter and resume to:  admin.learningcentre@gmail.com 


Position Overview


The Program Coordinator/LFL Facilitator reports to the Chairperson of the Board and manages all aspects of the community learning program with adult learners. This position focuses on offering accessible mentoring, programming, tutoring for adults who want to improve their reading, writing, math, computer and life skills. Mentors may also be provided to learners for work-related skills or other personal educational opportunities.


This term position is from August 24, 2020 to June 30, 2021, a 30 hour work week, Monday to Thursday, from 10 am to 5 pm, with some flexibility. Occasional weekend and evening work may be required to support initiatives of the program.

Due to pandemic guidelines implemented by the grant provider, the Ministry of Advanced Education, HLC is currently offering online tutoring and programming until the ministry advises HLC is able to provide in person services and support to our learners.

This position may work remotely from home to complete work tasks and will be required to check the HLC office and pick up the mail regularly. The remote work arrangement will be in place during the pandemic and will be required to work from the office when the ministry advises that in person services to our learners may resume with regularly scheduled office hours.

The successful candidate must have the following:


  • A valid driver’s license

  • Access to a vehicle

  • A cell phone, computer, and reliable internet access

  • A satisfactory Criminal Record and Vulnerable Sector check



  • Develop and implement learning strategies and programs according to CALP grant guidelines

  • Oversee intake, assessment, registration, placement and orientation of learners

  • Lead volunteer recruitment, screening, orientation, placement, training and ongoing development

  • Provide backup to other facilitators and instructors on the team when required

  • Manage the annual organizational budget

  • Collect time sheets from staff, review, seek approval from Board, and submit to Bookkeeper to process monthly payroll within specified deadlines

  • Pay employees using online banking system and monthly government payroll remittances

  • Provide receipts and prepare monthly financial reports (revenue, expenses, and petty cash) to be submitted to the Bookkeeper

  • Issue and deliver cheques to vendors with Board signatures for approved grant expenses

  • Maintain, review, and develop program policies, procedures and supporting documents

  • Keep up to date records of volunteer and learner activity

  • Collect and maintain programming statistics, activity, and impact for grant reporting requirements

  • Maintain/create a marketing plan to advertise programs and services

  • Support CALP community outreach initiatives by coordinating partnership initiatives with community agencies/partners

  • Act as the Primary Contact with the CALP Regional Manager

  • Participate in CALP training, meetings, and events

  • Monitor the maintenance and cleaning needs of the HLC facility

  • Purchase supplies or coordinate the purchase of supplies

  • Schedule and communicate meetings to board members

  • Take minutes at board meetings and distribute to board members

  • Other duties as required



  • Training, education, and/or experience in a combination of one or more areas including adult education, literacy, and volunteer management

  • Ethical, professional, and able to work within and respect the boundaries of confidentiality

  • Strong time management, organizational, and problem-solving skills are a must

  • Comfortable working with diverse adult populations, demonstrating acceptance compassion, caring, kindness, understanding, and flexibility are essential

  • Embraces technology and the tools it offers to improve communications, data management, and efficiency (gmail, google drive, internet/web page editing, social media, spreadsheet, databases, and online video conferencing platforms)

  • Self-directed and yet works well in a team environment

  • Experience working in a non-profit organization completing tasks related to bookkeeping, budgeting and forecasting, grant administration, proposal writing, and final reporting is considered an asset

  • Experience working with a Board is considered an asset


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